Hospitality Room
At our meeting during the Ontario reunion a number of items relevant to our group were discussed. This email is to report our progress. We encourage and welcome your comments.
Reunion Locations: The 2015 reunion will be in San Antonio, Texas 15-18 October. The location for 2016 is Charleston, SC.
Secure a non-profit status: We are still working on this issue. Instead of a 503 (c) (3) we are exploring the 503 (c) (19), which is set up specifically for veteran organizations. Bob Koehne who joined us at our reunion said another group he belongs to uses the 503 (c) (19) He also sent a copy of their “Articles of Association” which we modified for our group. No decisions have been made but we are exploring all avenues.
Membership dues: When we secure non-profit status, there is a requirement is that we assess dues to our members. We are considering $10.00 or $15.00 per year per active member. This fee would be included in the registration fee for those who attend our reunions.
Mission Statement and Job Descriptions: The copy of the “Articles of Association” that we used as a guide includes a mission statement and job descriptions for Association Officers. Zimm and Mike Daniels have composed a more extensive mission statement which can be used for a number of purposes.
Combat Camera Exhibit: The Air Force Museum will not entertain a stand-alone Combat Camera exhibit. They will however allow us to have an on-line exhibit on the Museum website. We are in communication with museum staff on what exactly we must do. We will need help on this effort and that means volunteers from our membership!
The “Article of Association” requires an Executive Board consisting of five (5) officers: President, 1st Vice President, 2nd Vice President, Secretary and Treasurer. In addition four 94) Members at Large from, Vietnam, Cold War, Global War on Terrorism and Afghanistan/Iraq era. In addition we need; Historian, Webmaster, Newsletter Publisher/Editor and Annual Reunion Chairman
Anyone wishing to see the complete “Articles of Association” please email kenhackman@att.net
The following individuals have said they would be willing to serve in positions indicated:
Cris Hamilton – President, 1st or 2nd Vice President; Mike Daniels – Treasurer; Joe Coleman – 2nd VP or Member-at-Large; Willie Best – Member-at-Large; Mario Candia – 1st or 2nd VP or Member-at-Large; Jim Pearson – Member-at-Large, Mike Potochick – Any position; Marge Barshow – Secretary, Susan Diomedes – Secretary; Herb Cintron – Any position.
Currently doing the job and willing to continue: Jim Pearson – Webmaster; Jose Lopez – Newsletter.
We need volunteers for all positions if we are going to have a viable election of the officers. We will continue to talk to other members, however if you are willing don’t wait to be contacted by us. Send an email to kenhackman@att.net by 15 February to allow time to present a slate of nominees for voting by general membership by 1 March. None of these positions require a lot of time. Most of the work will be done just prior and at the annual reunion. Please volunteer!
Here are the job descriptions of the five officers:
1. President. The President shall be the Chief Executive Officer of the Association. He/She will conduct all official business of the Association and supervise the management of the affairs of the Association. He/She shall have full power to enforce the provisions of the Articles of Association. He/She shall appoint, with approval of the Executive Board, all necessary committees and appointed officers, and shall perform such duties as are usually incident to the office.
2. First Vice-President He/She shall perform such duties as may be assigned to him by the President or the executive Board; and in case of the absence or disability of the President shall perform the duties of the President.
3. Second Vice-President. He/She shall performs such duties as may be assigned to him by the President or the Executive Board; and in case of absence or disability of the President and First Vice President shall perform the duties of the President. He/She shall recommend to the Executive Board the time and place of the next reunion. He/She shall also recommend to the President one or more names for the position of Reunion Chairman.
4. Secretary. He/She shall record all the proceedings of all official meetings of the Association and the executive Board, and other matters, which shall be ordered by the President. He/She shall prepare and distribute any and all notices for the Association and the Executive Board meetings, prepare answers to Association correspondence as directed by the President or the Executive Board and distribute copies of minutes of said meetings to all Association officers and to any other designated personnel. He/She shall maintain the membership records and be in charge of communication between the Association and its members.
5. Treasurer. He/She shall collect and disburse all funds of the Association and be custodian of such funds. All checks will be signed by the Treasurer or the President. He/She shall keep regular accounts in books belonging to the Association, which shall be open to the inspection of any members of the Executive Board or any member of the Association at an Annual Meeting. He/She sha1l make reports at each Annual Meeting upon the condition of the treasury and at such times as shall be requested by the President or the Executive Board. He/She shall perform such duties as are usually incident to the office.
Thank you,
Ken Hackman